Using the Library: Faculty and Staff

Every faculty member has a subject liaison who assists in teaching information literacy, ordering books, and answering any questions that faculty might have. Find my subject librarian.

Faculty are encouraged to recommend books, journals, DVDs, or other items to add to the library’s collection.

To request the library make a purchase please contact your subject liaison.

For more information on the types of materials the library collects, please see the library’s collection development policy.

Professors may place books, videos, and other materials on reserve for student use. You may place library items or items of your own on reserve. You may also request that the library purchase items for reserve. Although the library rarely purchases textbooks, we sometimes make exceptions for large entry level classes.

To place an item on reserve, fill out a reserve request form online or complete a paper form at the Circulation Desk, located on the first floor of the library.

About Reserves

  • Reserve items are kept at the Circulation Desk on the first floor of the library.
  • Reserve items must be used in the library and may be checked out for one-hour periods. To check out reserve items, patrons must present their ASU library card.
  • Reserve items need to be turned in to Rosanna Backen or the Circulation Desk at least 24 hours before you anticipate students requesting them.
  • Please give the library staff at least 24 hours to remove items from reserve before you wish to pick them up.
  • If you have any questions, please feel free to call Rosanna Backen at 719-587-7173.
The library has several large rooms that may be reserved. You can find out more about what the rooms are like on the room reservations page. To reserve a room, please fill out this form or call the library reference desk at 719-587-7196.

To submit a thesis

Students may submit extra copies, however, they will be expected to pay via check for additional copies.

All theses will be placed in our digital repository.

Read our theses policy.

Library tours or instruction sessions are available for all ASU classes. Instruction sessions may be held in the library, in a computer lab elsewhere on campus, or in the class's regular classroom. Each library instruction session is tailored to fit the needs of that specific class.

To arrange a tour or instruction session, please email Geoff Johnson at or submit the electronic request form.

Before coming to the Nielsen Library:

  • Students should determine a topic for their research.
  • Students should bring paper and pens/pencils.
  • If students will be using the photocopiers or the microform printers, they should bring money. Students should bring one dollar or five dollar bills to change or, preferably, an adequate supply of nickels. (The microform machines accept only nickels.)
The library has 2 black and white printers, 1 color printer, 3 EPSON scanners, 1 book scanner, and 1 public copier. Please see the computer information page for locations and pricing.

To checkout an item, please go to the first floor the Nielsen library with your current ASU ID. To renew items log into your library account with your name and library number (401…). You can also renew items by calling the circulation desk at 719-587-7781.

For more information on finding items, including how to use interlibrary loan, please go to Find and Request Materials.

Limits and checkout periods for faculty and staff

Item Limit Check-out Period
Books No limit Current semester
Interlibrary Loan No limit Depends on lending library
Popular Books 3 items 3 weeks, no renewals
DVDs and VHS 2 items 1 week, no renewals for popular, current semester, no renewals for regular
Technology Collection 1 item depends on the item
Board and Card Games 3 items 1 week, no renewals
Seeds 10 packets forever

* Nielsen library staff can override certain limits if needed. Please contact your liaison if you need an item for a longer period of time.

All faculty should have access to the library’s electronic resources, including databases, eBooks, and streaming video. If you are unable to login off-campus, please contact computing services for an account.

Not finding what you need? Visit the Library Help Center or contact us for more information.